One application for the whole rental cycle
From listing to contract, from reading to invoice, from payment to report. Every module is written out below.
Everything a rental portfolio needs
Sixteen areas that talk to each other: the contract knows the unit, the invoice knows the contract, and the payment knows the invoice.
Properties and rental units
Buildings, apartments, commercial space, parking and storage in one register. You never retype an address: the Land Board ADS lookup brings the ADR_ID and EHAK code with it.
- Land Board ADS address lookup
- Area, rooms, base rent
- Unit history
- Documents attached to the record
Contracts and digital signing
Contract templates with placeholders that fill themselves from client and unit data. Signing runs through Dokobit.
- Templates with placeholders ({{client.name}})
- Smart-ID, Mobile-ID, ID card
- Public signing link
Invoices, payments and reference numbers
Multi-line VAT invoices with Estonian reference numbers. Rent invoices appear from contracts every month on their own.
- Reference number with 7-3-1 check digit
- Automatic monthly invoice runs
- Your own numbering
- Credit notes and partial payments
- Statuses through to overdue
Clients and tenants
Private persons and companies with personal or registry codes. Every client carries their whole history: contracts, invoices, readings, documents and conversations.
- Person or company
- Invite to the tenant portal
Utilities and consumption billing
Give a meter its tariff and the maths happens by itself: consumption is the end reading minus the start reading. Shared building costs that no meter sees are split four ways.
- Tariffs in €/unit
- Split by area, occupants or consumption
- Or simply evenly
- Preview before invoices are created
Meters and readings
Cold and hot water, electricity, gas, heating. The meter type catalogue is yours to shape.
- Your own meter type catalogue
- Tenants submit readings in the portal
- Automatic meters flagged separately
Bank statements and accounting
Import ISO 20022 camt.053 XML or CSV. Payments find their own invoice by reference number. Load the same file twice and no duplicates appear.
- camt.053 and CSV import
- Matching by reference number
- Idempotent import
- Estonian e-invoice XML export
SEPA payments and direct debit
Outgoing payments as pain.001 files and rent collection by pain.008 direct debit.
- pain.001 credit transfers
- pain.008 direct debit and mandate
- IBANs validated with mod-97
Tenant portal
Tenants log in to their contracts, invoices and units. They submit readings and raise maintenance requests themselves. Of your documents they see only what you shared.
- Invoices and payment status
- Reading submission
- Shared documents
- Mobile app for iOS and Android
Maintenance requests and Kanban
A tenant raises a request with a category and a priority. The manager talks to them in the same view, assigns a contractor and moves the card to done.
- Tenant and manager chat in one place
- Kanban: New, In progress, Waiting, Done
- Turn a request into a calendar job
Contractor portal
Invite a contractor into their own portal. They see only the jobs assigned to them and never reach the rest of your portfolio.
- Only assigned jobs
- Status updates and messaging
Listings and rental applications
Turn a vacant unit into a public listing with a link you can share. Applicants apply without logging in, you run a background check and convert the right one into a client.
- Public link at /l/:token
- Applications without an account
- Background check (demo or Creditinfo)
- Applicant to client in one click
Short-term rental and stays
Nightly-priced units, bookings, an availability calendar and online guest check-in. Booking.com and Airbnb sync both ways over iCal.
- Booking calendar
- Booking.com and Airbnb iCal
- Online guest check-in
Reports and forecasting
Monthly cash flow with a six-month forecast. The rent roll shows current units and arrears, and you can read occupancy by unit count or by square metres.
- Cash flow and 6-month forecast
- Rent roll CSV export
- Occupancy by m² and unit count
Accounts, roles and permissions
Create company accounts and switch between them. Roles are assembled module by module. Permissions are enforced by a guard in the backend, not by a hidden menu item.
- Several accounts per user
- Module-based roles
- Checked on the server, not in the UI
- Email invitations
Documents and activity log
Attach files to a property, unit, client or contract. Every mutating request lands in the activity log on its own.
- Files linked to records
- Who, what, when
Manual work drops out of the process, step by step
Each step hands its data to the next — nothing is entered twice.
- 01
Add the property and its units
Pick the address from the Land Board ADS search, set area, rooms and base rent. Meters come from your own meter type catalogue.
- 02
Sign the contract
Choose a template and the placeholders fill themselves from client and unit data. Signing runs in Dokobit with Smart-ID or Mobile-ID.
- 03
Let the invoices generate themselves
Rent invoices come from contracts, utility invoices from readings and tariffs. You always see a line-by-line preview first.
- 04
Send invoices straight to your accounting software
Issued invoices travel to accounting on their own — Merit Aktiva, SmartAccounts, SimplBooks, Standard Books or Erply. No CSV export, no retyping at month end.
Everyone sees exactly what is theirs
The landlord, the tenant and the maintenance partner each get their own app. Permissions are enforced by the backend, not by the interface — a hidden menu item is not security, a checked request is.
The whole portfolio, billing, maintenance and reports. Custom module-based roles for the team.
- Every module
- Roles and invitations
- Activity log
Their own contracts, invoices and units. Reading submission and maintenance requests with a conversation attached.
- Invoices and statuses
- Reading submission
- Only shared documents
Only the jobs assigned to them. Status updates and direct messaging with the manager; the rest of the portfolio stays hidden.
- Assigned jobs
- Status updates
- Messaging with the manager
The same account on every device
Use whichever device is at hand. The tenant submits a reading from their phone, the manager opens a report on a desktop, the technician marks the job done on site — everyone sees the same data at the same moment.
- Web appAny browser
- iOSiPhone and iPad
- AndroidPhone and tablet
- WindowsDesktop app
Hand the next billing run to your software
Create an account, add your first unit and send your first invoice today. We help move an existing portfolio across if you need it.