Guide
Four steps from an empty account to rent invoices that come out by themselves every month. Every step comes with a picture of what you actually see on screen.
Step 1
Two levels: a property is the building or plot, a unit is what actually gets rented out. Start with "Properties" and then add "Units" — each unit has a type (flat, commercial space, parking space), a floor area and a rent. The rent is the monthly rent in euros and invoice lines are built from it later, so it is worth getting right straight away. If an invoice should appear for that unit every month on its own, switch on "Auto-billing".
Step 2
A contract ties a client to a unit: start and end date, rent, deposit. The client can be added from the same place if they do not exist yet. Two things come out of a contract: the basis for invoices, and a document. The document can be built from a template so you do not start from scratch every time, and handed to the tenant for digital signing — the signed contract stays attached to it.
Step 3
"Generate rent invoices" builds the month's invoices from every active contract at once — you pick the period and review the result. A single invoice is created with "Add invoice". Utility bills have their own path: "Read a utility bill" takes the supplier invoice and splits the amount between units, so you never open a calculator. In the table every invoice carries the amount, the amount paid and the balance — the balance is the number this page exists for.
Step 4
The dashboard gathers the numbers rental management exists for: how many clients, properties, units and contracts, how many invoices are open, how much is unpaid and how much of that is already overdue. Beside them sit missing meter readings, unresolved incidents and upcoming maintenance. Every card links straight through to where that work is done.
Tips
Invoices only come from active contracts. Check that the contract is active and that the period you picked falls inside its term.
The invoice takes the rent agreed in the contract, not the one on the unit. If the rent changed, change it on the contract — the rent on a unit is only a default for a new contract.
The portal invitation goes to the email address stored on the client. Check the address and send the invitation again.
Tenants can enter readings in the portal themselves. If that does not happen, a reading can also be added by hand under "Readings", unit by unit.
The basis for splitting (floor area, consumption, equal shares) is set per unit. Check on the reading which basis it used for that building.
Create a second account and switch to it from the top bar. Accounts cannot see each other's data.
The screenshots come from the working app on a demo account — no customer data appears here. They are in Estonian on the English page as well; the app itself speaks both languages and you switch at the top right.
The hardest part is the first list of units and contracts. Once that exists, the invoices arrive every month on their own. If something stays unclear, write to us — a person answers, not a form.